# Copying Right To Rent documents **URL:** \ **Category:** Landlord Discussion\ **Created:** [22 June 2025 17:38 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967 "2025-06-22T17:38:11Z")\ **Posts on this page:** 20\ **Page:** 1
**Author:** ![Emily34](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/emily34/32/26149_2.png) [@Emily34](https://community.openrent.co.uk/u/Emily34)\ **Post date:** [22 June 2025 17:38 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/1 "2025-06-22T17:38:11Z")
This feels like a stupid question and I’m embarrassed to ask, but… How are self-managing landlords doing Right To Rent checks please? Because I don’t have an office for potential tenants to visit and my home is a) a building site and b) 30 miles away - so obviously I need to come to them. But how do I make copies of the documents? The only solution I can think of is to meet them at the property pre-tenancy and bring my hefty old photocopier with me. Or am I allowed to take the documents away from the tenant, make copies at home, then return them to her a few days later on move-in day? How is everyone going about this please?!? TIA x P.S. My elderly parents are actually the landlords, but I’m going to manage the rental for them after multiple very disappointing experiences with letting agents. I was managing the previous existing tenancy, but this is my first time finding a tenant myself. ---
**Author:** ![A\_Z](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/a_z/32/450_2.png) [@A\_Z](https://community.openrent.co.uk/u/A_Z)\ **Post date:** [22 June 2025 17:53 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/2 "2025-06-22T17:53:47Z")
Just take a photograph on your iPhone or scan with an scanner app Email it to yourself do you have the date stamped If it’s a share code put it in the webpage and confirm and print out at home or print screen ---
**Author:** ![Emily34](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/emily34/32/26149_2.png) [@Emily34](https://community.openrent.co.uk/u/Emily34)\ **Post date:** [22 June 2025 17:56 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/3 "2025-06-22T17:56:23Z")
Ah… So it was a stupid question 😁 I thought it wasn’t that easy and you had to make physical copies “that can’t easily be altered”. Problem solved, thanks! ---
**Author:** ![Adam4837](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/adam4837/32/17370_2.png) [@Adam4837](https://community.openrent.co.uk/u/Adam4837)\ **Post date:** [22 June 2025 17:57 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/4 "2025-06-22T17:57:53Z")
If the prospective tenant has a UK or Irish passport, you can use IDVT (Identification Document Validation Technology) through an approved IDSP (Identity Service Provider) to verify their right to rent. This would mean you would not need to see the actual passport yourself or make any copies. It may be something your referencing provider offers but I don’t think OpenRents referencing offers this. ---
**Author:** ![Emily34](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/emily34/32/26149_2.png) [@Emily34](https://community.openrent.co.uk/u/Emily34)\ **Post date:** [22 June 2025 18:01 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/5 "2025-06-22T18:01:13Z")
And when you say “make copies”… will taking a photo on my phone (then emailing to myself) be enough please? ---
**Author:** ![A\_Z](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/a_z/32/450_2.png) [@A\_Z](https://community.openrent.co.uk/u/A_Z)\ **Post date:** [22 June 2025 18:56 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/6 "2025-06-22T18:56:01Z")
Yes It demonstrates you checked the passport before the contract was issued and you have a digital copy of it Take pictures of visa etc too ---
**Author:** ![David122](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/david122/32/1449_2.png) [@David122](https://community.openrent.co.uk/u/David122)\ **Post date:** [23 June 2025 10:36 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/7 "2025-06-23T10:36:54Z")
You don’t need to make copies of documents any more. As Adam4837 says, if they’re UK or Irish, you have the option to use a Certified Identity Service Provider. For a small fee they will check everything for you. If the applicant is a foreign national, you have to ask them for a Home Office share code that you check online. ---
**Author:** ![Karl11](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/karl11/32/35316_2.png) [@Karl11](https://community.openrent.co.uk/u/Karl11)\ **Post date:** [23 June 2025 11:22 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/8 "2025-06-23T11:22:15Z")
> [@David122](#): > > you have the option to use a Certified Identity Service Provider. For a small fee they will check everything for you. Who offers this service. I’ve not really found any companies offering this service? ---
**Author:** ![A\_Z](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/a_z/32/450_2.png) [@A\_Z](https://community.openrent.co.uk/u/A_Z)\ **Post date:** [23 June 2025 11:25 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/9 "2025-06-23T11:25:34Z")
How much is the fee Would it not be cheaper to take a photo yourself ? It costs nothing ---
**Author:** ![David122](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/david122/32/1449_2.png) [@David122](https://community.openrent.co.uk/u/David122)\ **Post date:** [23 June 2025 13:17 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/10 "2025-06-23T13:17:27Z")
Yes, checking passports or other appt docs yourself is a valid alternative with UK citizens. I only suggested the CISP because the OP said that would be difficult. ---
**Author:** ![David122](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/david122/32/1449_2.png) [@David122](https://community.openrent.co.uk/u/David122)\ **Post date:** [23 June 2025 13:18 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/11 "2025-06-23T13:18:17Z")
I dont think there are many CISP providers around. Pro ably not enough work for them. ---
**Author:** ![mod\_harry](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/mod_harry/32/28990_2.png) [@mod\_harry](https://community.openrent.co.uk/u/mod_harry)\ **Post date:** [24 June 2025 09:11 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/12 "2025-06-24T09:11:46Z")
Hi @Emily34, We offer some guidance on your Right to Rent duties [here](https://help.openrent.co.uk/hc/en-gb/articles/115000426332-What-are-my-Right-to-Rent-duties). ---
**Author:** ![Rob12](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/rob12/32/21302_2.png) [@Rob12](https://community.openrent.co.uk/u/Rob12)\ **Post date:** [26 June 2025 10:10 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/13 "2025-06-26T10:10:19Z")
First of all you ask the tenant to go to the home office website and go onto the share code for landlord section they will then have generated a share code by the home office ,the tenant send you the share code, you then go onto the home office website and a section for landlords checking a tenants share code, you input your name or company name,the tenant share code and their data birth, the home office automatically checks those details a photograph and text details will come up confirming whether or not your tenant has the right to rent in the UK if they do you will see an expiry date you check the photo against the tenant to ensure they are the same people. I personally then will screenshot the information and share it to my photos section in my phone, you can of course then go to the print section and print off the actual documents on the printer The whole process from start to finish when a tenant sends a share code and I have their details normally takes me about 5 minutes ---
**Author:** ![Rob12](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/rob12/32/21302_2.png) [@Rob12](https://community.openrent.co.uk/u/Rob12)\ **Post date:** [26 June 2025 10:12 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/14 "2025-06-26T10:12:34Z")
Why pay a company when it’s completely free on the home office website, it’s extremely straightforward and should take five minutes ---
**Author:** ![Emily34](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/emily34/32/26149_2.png) [@Emily34](https://community.openrent.co.uk/u/Emily34)\ **Post date:** [26 June 2025 13:49 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/16 "2025-06-26T13:49:16Z")
It’s really easy if they’re _not_ a British/Irish citizen. But if they are, it would appear you need them to present you with physical documents in person, which you then need to copy. Luckily, this time, it turned out the tenant is from Portugal, so easy peasy. ---
**Author:** ![Leslie1](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/leslie1/32/4265_2.png) [@Leslie1](https://community.openrent.co.uk/u/Leslie1)\ **Post date:** [26 June 2025 21:03 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/17 "2025-06-26T21:03:27Z")
I have a right to rent tenant who has the right to be here until January 2026, what happens then. I cant see him leaving. ---
**Author:** ![tatemono](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/tatemono/32/19789_2.png) [@tatemono](https://community.openrent.co.uk/u/tatemono)\ **Post date:** [26 June 2025 21:06 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/18 "2025-06-26T21:06:39Z")
> [@Rob12](#): > > I personally then will screenshot the information and share it to my photos section in my phone, you can of course then go to the print section and print off the actual documents on the printer you can print to PDF and then simply store a soft copy. ---
**Author:** ![A\_Z](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/a_z/32/450_2.png) [@A\_Z](https://community.openrent.co.uk/u/A_Z)\ **Post date:** [27 June 2025 05:35 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/19 "2025-06-27T05:35:33Z")
They should provide evidence of renewal. If not report to home office Report on line ---
**Author:** ![Emily34](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/emily34/32/26149_2.png) [@Emily34](https://community.openrent.co.uk/u/Emily34)\ **Post date:** [27 June 2025 08:05 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/20 "2025-06-27T08:05:22Z")
There’s info here: > **[Checking your tenant's right to rent](https://www.gov.uk/check-tenant-right-to-rent-documents/further-checks)** > > You must check that a tenant or lodger can legally rent your residential property in England. Basically, you have to do follow up checks for tenants who have a time limit on their right to rent. If they fail, you have to report to Home Office. ---
**Author:** ![system](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/system/32/11_2.png) [@system](https://community.openrent.co.uk/u/system)\ **Post date:** [25 September 2025 08:05 UTC](https://community.openrent.co.uk/t/copying-right-to-rent-documents/83967/21 "2025-09-25T08:05:23Z")
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