# GDPR Requirements **URL:** \ **Category:** Landlord Discussion\ **Created:** [4 June 2023 05:36 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597 "2023-06-04T05:36:23Z")\ **Posts on this page:** 7\ **Page:** 1
**Author:** ![Bala](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/bala/32/17370_2.png) [@Bala](https://community.openrent.co.uk/u/Bala)\ **Post date:** [4 June 2023 05:36 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/1 "2023-06-04T05:36:23Z")
Hi all I am a new landlord… I found a potential tenant. I am going to let Openrent do the tenancy checks for me. However, my questions are: 1) Can I ask the candidate to provide identity and other docs before proceeding with reference check?. 2) Can I hold those docs in my laptop. My BTL ltd company is registered with OIC. ---
**Author:** ![Chris](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/chris/32/10506_2.png) [@Chris](https://community.openrent.co.uk/u/Chris)\ **Post date:** [4 June 2023 09:08 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/2 "2023-06-04T09:08:35Z")
1. You should issue prospective tenants with a privacy statement before requesting their personal data. 2. You can store a prospective tenants data on your personal computer if you take adequate precautions to protect that data. I could be more specific but feel you should have taken the time to read the information on the ICO website when you signed up. Additionally, I would recommend do some landlord training courses provided by the NRLA. ---
**Author:** ![Bala](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/bala/32/17370_2.png) [@Bala](https://community.openrent.co.uk/u/Bala)\ **Post date:** [4 June 2023 10:24 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/3 "2023-06-04T10:24:13Z")
Thanks Chris. Can I ask them to provide their personal details through openrent? Or contact through email? What is the best practice? I will look into NRLA courses. ---
**Author:** ![David122](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/david122/32/1449_2.png) [@David122](https://community.openrent.co.uk/u/David122)\ **Post date:** [4 June 2023 17:48 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/4 "2023-06-04T17:48:14Z")
If you are thinking that providjng a copy of their ID will satisfy a right to rent check, then you should know that it may not. If they are a foreign national, they must now give you a share code to look up on the Home Office website. ---
**Author:** ![Bala](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/bala/32/17370_2.png) [@Bala](https://community.openrent.co.uk/u/Bala)\ **Post date:** [4 June 2023 22:18 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/5 "2023-06-04T22:18:49Z")
Yeah, thanks. I am going to use Openrent referencing service ---
**Author:** ![David122](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/david122/32/1449_2.png) [@David122](https://community.openrent.co.uk/u/David122)\ **Post date:** [5 June 2023 08:34 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/6 "2023-06-05T08:34:50Z")
The referencing processing doesnt include a formal right to rent check. ---
**Author:** ![system](https://yyz1.discourse-cdn.com/flex031/user_avatar/community.openrent.co.uk/system/32/11_2.png) [@system](https://community.openrent.co.uk/u/system)\ **Post date:** [3 September 2023 08:35 UTC](https://community.openrent.co.uk/t/gdpr-requirements/49597/7 "2023-09-03T08:35:21Z")
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