@Sara_Colin
So he wants to be there when trades do work but wont give you a number to give so they can arrange a time? Find out if he can call the trades after job booked [ie just dont use OR’s suppliers who arent necessarily the best anyway] and offer that, saying that if he doesnt get the job booked in within, say, a fortnight, you will have to book in for a time when you can attend and let them in yourself.
If needed get dates trades are booked in agreed with yourself, give the tenant 24h notice and let the trades in yourself with your key. It’s your property and under tenancy agreement he has to allow access if you give 24h notice [longer may be better]. If he complains that it has to be a time convenient for him then he has to be contactable so they can actually arrange that or he has to call them once you’ve booked a job. Although he has a right to quiet enjoyment, Shelter say he has to
“ let [LL] or their contractors in to do the repairs or safety checks. You can agree a time for this.”
[google “shelter When your landlord can come in”]
Definitely get the inspection visit booked in. Tell him the date you plan coming unless you hear otherwise you will take it as agreed. Send a copy of email round recorded delivery or put through letterbox and take photos of delivery as proof, just like you would for a tenant you were serving a notice on to evict
- Tell tenant he is in breach of tenancy agreement because he is not meeting his responsibilities to permit access, and if he refuses to communicate and work with you on this, you will have no choice but to evict him and find somebody else who will - because you have legal obligations on things like annual gas safety certificates so have to be able to arrange access for trades
3, In OR AST it’s clause 9.43 [copy below]
good luck
9.43. To permit the Landlord, and any superior landlord, or the Landlord’s employees/agents at all reasonable times after giving the Tenant at least 24 hours’ notice (except in an emergency):
-to enter the Premises to inspect the same and the Landlord’s furniture and effects therein (if any); to carry out any works of maintenance or repair to the Premises or elsewhere which the Landlord may consider necessary;
-to take gas, electricity or water readings;
-to carry out the Landlord’s obligations under this agreement;
-to inspect the Premises for the purpose of preparing an EPC and recommendation report for the Premises or the building of which it forms part and the Tenant shall cooperate with the Landlord so far as is reasonably necessary to enable an EPC and Recommendation Report to be obtained;
-for any purpose mentioned in this Agreement or connected with the Landlord’s interest in the Premises;
-to enter and view the Premises with any prospective future Tenants or purchasers during the last 60 days of the tenancy.
The Tenant shall be liable for all reasonable losses resulting as a consequence of the Tenant’s failure to allow access to the Premises.